Food safety records for UK farm dairies
Replace paper food safety logs with records on your phone
AI drafts your HACCP paperwork from your answers, and a simple mobile app keeps daily dairy records, alerts and audit trails in order.
Takes you to sign-up. AI output is a draft until you review it.
Today
Thursday 14/08/2025
- 06:30 Pasteuriser start-up temperature Done
- 09:00 Cheese room fridge temperature Action needed
- 10:00 Pasteuriser hold-time check Overdue
- 11:30 Batch log: morning yoghurt Due
Cheese room fridge: 9.2 °C, limit 8 °C
Corrective action: move stock to the dairy fridge, recheck in 30 minutes, record the result.
From the paper pile to one tidy record
The paper way
With Pailbook
A clipboard in the parlour, damp by Tuesday
Records tapped in on your phone, with big buttons for wet hands
A HACCP file written once and left on a shelf
Documents drafted from your answers and easy to revisit when your process changes
Missed checks discovered at inspection
Overdue checks flagged on the day, not weeks later
A reading out of limit, and no note of what you did
A corrective-action step recorded next to the reading
Enterprise software built for chains
Priced and designed for a two-person dairy
How a small dairy gets set up and stays in order
Documents first, then daily habit. You stay responsible for your food safety system, and Pailbook is there to make that job lighter.
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Answer plain questions
Tell Pailbook what you make, how you pasteurise and how you store it. Questions adapt to your answers, and you can save and come back.
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Review the AI draft
Your HACCP documents are drafted from what you said, with anything missing flagged. Nothing is final until you have read it and agreed it.
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Keep records on your phone
Fridge and pasteuriser temperatures, cleaning checks and batch logs, with large buttons built for a busy production area.
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Act on what is out of limit
A reading outside your limit prompts the corrective-action step and records what you did.
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Show your trail
Every record is dated and kept in order, so the audit trail is there when an inspector asks.
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Ask a person when it is complex
For higher-risk or unusual cases, Pailbook points you to a human food-safety expert rather than pretending software can judge it.
Pailbook helps you build a food safety system and keep it up. It does not claim to guarantee compliance, and you stay responsible.
What you get
- Draft HACCP documents
- Generated from your questionnaire answers, marked as draft until you review them.
- Daily dairy records
- Fridge and pasteuriser temperatures, cleaning checks and a batch log.
- Alerts and corrective actions
- Overdue checks and out-of-limit readings surfaced with the next step.
- Audit trail
- Dated records kept in order and ready to show.
- Human review referral
- Complex or high-risk cases are pointed to a food-safety expert.
Pricing for a two-person dairy
Priced and built for a two-person dairy, not a chain. Figures are confirmed with you at sign-up.
Documents
Your HACCP paperwork, drafted from your answers.
Price confirmed at sign-up
- Guided questionnaire that adapts to what you make
- AI-drafted HACCP plan and supporting documents
- Flags for anything missing or unclear
- Draft until you review it. You stay responsible.
Documents + daily records
The paperwork and the phone app that keeps it alive.
Price confirmed at sign-up
- Everything in Documents
- Daily temperature, cleaning and batch records on your phone
- Overdue alerts and corrective-action prompts
- An audit trail you can show an inspector
Questions producers ask
Does Pailbook guarantee I will pass an inspection?
No. Pailbook helps you draft documents and keep records in order. It does not guarantee compliance, and the food business operator stays responsible for their food safety system.
Who writes my HACCP documents?
AI drafts them from your questionnaire answers and flags anything missing. They remain a draft until you have reviewed them and agreed they describe what you actually do.
What if my process is complex or higher risk?
Pailbook does not replace competent review. Complex or high-risk cases are referred to a human food-safety expert.
Can I use it with wet hands in the dairy?
The records screens are built around large tap targets for a phone in a busy production area.
Who is it for?
Small farm dairies, cheesemakers, yoghurt and pasteurised milk producers and farm-shop makers, starting in Scotland and then across the UK.
Put the clipboard down
Answer a few questions about your dairy and get your first draft documents to review.
Start my recordsTakes you to sign-up.